44 Captions and Transcripts

Live Captions are useful to improve accessibility and the overall learning experience for all users. Captions can assist in note-taking and are useful in situations when there is background noise. Users should be aware that these live captions may not always be accurate if there are multiple people talking at once.


To navigate to Live Captions, users would select the ellipses “More options” and then to “Turn on live captions (preview)” when they are in an audio or video call with at least 3 other users.


An image displaying how to access the "Turn on live captions" option, from the "More options" menu of the Teams Meeting toolbar.


Transcripts are automatically generated when a meeting is recorded, but only if the meeting language is set to English. Keep in mind that depending on speech clarity, the transcript may not produce the correct text from their speaking. To start recording a meeting, click on the ellipsis in the top right of the meeting window, and select “Start recording”.


An image displaying how to access the recording feature of a Teams meeting through the "More actions" menu of the Teams toolbar.


When you decide to end the recording, navigate to the same menu where you initially started the recording and select “Stop recording.” The meeting recording will then be saved to Microsoft Stream. In order to view the recording, return to the “Posts” section of the channel or conversation where the meeting took place. Click on the video thumbnail to open it in Teams.


An image displaying how a meeting recording would appear within a channel's "Posts" section.


From the recording, you can turn on closed captions located on the bottom right of the video screen. 


An image identifying the icons to access the Transcript and Closed Captions features within the recording viewer.


You can also select the magnifying glass icon to search through the transcript for a particular phrase. Type in a keyword and then select it from the list to navigate to that point in the recording.


An image displaying the Transcript interface, and how to search through a transcript for a specific term.


Based on Microsoft Teams update on: August 27, 2021


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Teaching with MSTeams Copyright © by Dave Cormier; Anas Al-Chalabi; Bailey Csabai; Chris Nardone; Devin Wacheski; Elijah Annoh-Waithe; Jykee Pavo; Laura Small; Lawrence Villacorte; Lorenzo Pernasilici; Marianne Kantati; Mikayla Bornais; Mitchel Macmillan; Mohamed Eldabagh; Nafeesa Sohail; Norman Ha; Tariq Al-Rfouh; Kristen Swiatoschik; and Ashlyne O'Neil is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License, except where otherwise noted.

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