3.5. Storing Data

Random-Access Memory

When a computer boots up (starts), it begins to load information from storage into its working memory. This working memory, called Random-Access Memory (RAM), can transfer data much faster than the hard disk. Any program that you are running on the computer is loaded into RAM for processing. In order for a computer to work effectively, some minimal amount of RAM must be installed. In most cases, adding more RAM will allow the computer to run faster. Another characteristic of RAM is that it is “volatile.” This means that it can store data as long as it is receiving power. When the computer is turned off, any data stored in RAM is lost.

Hard Disk

Hard Disk
Hard Disk by Evan-Amos via Wikimedia Commons CC-BY-SA

While the RAM is used as working memory, the computer also needs a place to store data for the longer term. Most of today’s personal computers use a hard disk for      long-term data storage. A hard disk is considered non-volatile storage because when the computer is turned off the data remains in storage on the disk, ready for when the computer is turned on. Drives with a capacity less than 1 Terabyte usually have just one platter. Notice the single platter in the image. The read/write arm must be positioned over the appropriate track before accessing or writing data.

Solid State Drives

Solid state drive
Solid State Drive by Hans Haase via Wikimedia Commons CC-BY-SA

Solid State Drives (SSD) are becoming more popular in personal computers. The SSD performs the same function as a hard disk, namely long-term storage. Instead of spinning disks, the SSD uses flash memory that incorporates EEPROM (Electrically Erasable Programmable Read Only Memory) chips, which is much faster.

Solid-state drives are currently a bit more expensive than hard disks. However, the use of flash memory instead of disks makes them much lighter and faster than hard disks. SSDs are primarily utilized in portable computers, making them lighter, more durable, and more efficient. Some computers combine the two storage technologies, using the SSD for the most accessed data (such as the operating system) while using the hard disk for data that is accessed less frequently. SSDs are considered more reliable since there are no moving parts.

Removable Media: USB Drive

USB-C by Ajay-suresh via flickr CC-BY 2.0

Removable storage has changed greatly over the four decades of PCs. Floppy disks have been replaced by CD-ROM drives, then they were replaced by USB (Universal Serial Bus) drives. USB drives are now standard on all PCs, and USB-C is the latest version. USB-C’s shape is oblong instead of rectangular and it is symmetrical, meaning it can be inserted either way which differs from the previous version. New specifications allow for greater data transfer speeds.[1]


Cloud Computing

In addition to the physical devices mentioned above, cloud computing offers another option for data storage. Cloud computing provides access to software applications, services and data storage through the internet. Online data storage provides many benefits including: accessibility, recovery and updates. Data is accessible from anywhere there is an internet connection and has a back-up function to mitigate the risk of data loss. As well, many service providers ensure automatic updating or syncing of data. Personal cloud storage providers include: Microsoft OneDrive, Google Drive, Dropbox. Cloud computing is explored more in Chapter 4.

  1. Brant, T. (2021, April 28). What is USB-C? An explainer. PC Magazine. https://www.pcmag.com/how-to/what-is-usb-c-an-explainer


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Information Systems for Business and Beyond by Shauna Roch; James Fowler; Barbara Smith; and David Bourgeois is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License, except where otherwise noted.

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