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1.1 Time Management

Instructor Preparation and Summary

To prepare for this discussion, ask the students to use the daily time log sheet provided in “Instructor Tools” below to fill out what they do with their 24 hours for 2 consecutive days. Then ask them to bring it into the next class. You can print off paper copies or have a fillable PDF for them to use electronically. Students’ needs will vary.

Next class, when they bring the completed time log to class, you will have a discussion about what they spend their time on and if those tasks are helping them achieve their life goals. The PowerPoint Slides provided are a tool for you to use to facilitate this discussion. Students will complete the worksheet for their appropriate comprehension level to assess knowledge acquisition.

The principles of Universal Design for Learning are incorporated into the variety of activities in this unit.

The exercises in this lesson will help students to:

  1. Discuss what their dream life looks like,
  2. Identify what tasks they are spending the most time on each day ,
  3. Recognize if these tasks are helping them reach their dream life goals,
  4. Implement time management strategies to plan ahead, schedule their time and reward themselves.
  5. List potential obstacles that can prevent students from using time wisely.

Classroom Activities

Weekly Schedule Template:

Assignment Planner (Breaking down into smaller chunks)

Video

Click the video below to view. Use a daily to-do list to accomplish your key priorities each day.

Applied Learning Assessments

Click to reveal the daily activity worksheets for each level

Text Description
Level 1 Assessment: Daily Activity Worksheet
  1. Look at your 2 Day Time Log Sheet and highlight the things/activities that you do every day from the below:
    • Sleep, Eat, Schoolwork, Household chores, Spend Time Outdoors, Physical Movement/Exercise, Spend time with Family and Friends without technology, On the Internet (YouTube, research, etc.) Social Media ( Facebook, Instagram, Twitter, TikTok, etc.) Watch Movies/TV shows/Video games, Play Sports, Work, Volunteer, Other (list):
  2. Circle the 6 items that you spend the most time on.
  3. Do the items that you have circled help you to get the awesome life that you want for yourself?
  4. If no, then why are you spending so much time doing them?
  5. Would you be willing to do the things that help you reach your goals first and then reward yourself with the things that are for fun (like video games)?
  6. Create a list of 3 activities that you can do each day that will help you reach your awesome life goals. You can create on paper or in your computer or phone.
  7. Put the reward next to the task on your list.
  8. When you complete the task, cross it off your list and reward yourself.
  9.  Show your completed task list to your instructor at the end of each day.
  10. Make a new list for each day and you can put new tasks on it also.
Level 2 Assessment: Daily Activity Worksheet
  1. Look at your 2 Day Time Log Sheet and highlight the things/activities that you do every day from the below:
    • Sleep, Eat, Schoolwork, Household chores, Spend Time Outdoors, Physical Movement/Exercise, Spend time with Family and Friends without technology, On the Internet (YouTube, research, etc.) Social Media ( Facebook, Instagram, Twitter, TikTok, etc.) Watch Movies/TV shows/Video games, Play Sports, Work, Volunteer, Other (list):
  2. Circle the 6 items that you spend the most time on.
  3. Do the items that you have circled help you to get the awesome life that you want for yourself?
  4. If yes, how do they help you? (Ex. Sleep- gives me energy to do the things I need to do to take care of myself and my life.
  5. If no, then why are you spending so much time doing them? (Ex. Video games – they are fun and I don’t have to think about anything.)
  6. Would you be willing to do the things that help you reach your goals first and then reward yourself with the things that are for fun (like video games)?
  7. If no, then what is your plan for being successful in reaching your goals if you are not taking daily action towards them?
  8. If yes, then choose a way to do your daily task list:
  9. List the tasks that need to be done today to help you reach your goals for an awesome life. (Ex. Attend class, do schoolwork, exercise)
  10. Put the reward for completing the task next to the task. (Ex. Activity: Do schoolwork, Reward: 30 minutes of video games)
  11. Use your task list tool for 14 days and make a new list every day, and then show your progress to your instructor.
Level 3 Assessment: Daily Activity Worksheet
  1. Look at your 2 Day Time Log Sheet and highlight the things/activities that you do every day from the list below:
    • Sleep, Eat, Schoolwork, Household chores, Spend Time Outdoors, Physical Movement/Exercise, Spend time with Family and Friends without technology, On the Internet (YouTube, research, etc.) Social Media ( Facebook, Instagram, Twitter, TikTok, etc.) Watch Movies/TV shows/Video games, Play Sports, Work, Volunteer, Attend School, Other (list):
  2. Look at the highlighted tasks on the list above and put the number of hours you spend on each task each day next to it.
  3. Circle the 6 tasks that you spend the most time on.
  4. Put those tasks into the appropriate area of the time management matrix.
  5. Do the items that you have circled help you to reach the awesome life goals that you have for yourself?
  6. If yes, how do they help you? (Ex. Attending school helps me learn things so I can get a job and support myself one day after I graduate.)
  7. If no, then why are you spending so much time doing them? (Ex. Video games – they are fun and I don’t have to think about anything.)
  8. Would you be willing to do the things that help you reach your goals first and then reward yourself with the things that are just for fun? (like video games)?
  9. If no, then what is your plan for being successful in reaching your goals if you are not taking daily action towards them?
  10. If yes, then choose a way to do your daily task list:
  11. Prioritize what you need to do and put it on your task list app/planner
    • List the tasks that need to be done today (Q1) to help you reach your goals for an awesome life? (Ex. Attend class, do schoolwork, exercise)
    • List the tasks that are important but not urgent and can wait. (Q2) Schedule time to do these tasks on a calendar.
    • Larger tasks can be broken down into smaller parts for completion.
  12. Put the reward for completing the task next to task.  (Ex. Task: Do schoolwork Reward: 30 minutes video games)
  13. Cross the task off your list when you have completed it.
  14. Reward yourself after completing the task.
  15. Repeat this process each day for 14 days.
    • REMEMBER: It is not about being perfect and getting the list done every day! It is about making PROGRESS in spending more time on activities that help you reach your goals.
  16. At the end of each day, you will take a screenshot of your completed task list and save this screenshot in a folder on your phone or computer.
  17. At the end of 14 days, you will submit the folder to the instructor.
  18. You will be graded on progress, not perfection.  The goal is to be more consistent in crossing off your items on your list each day. This will help you to achieve the things you want to achieve to have the awesome life that you want!

 

Downloads digital version of the Daily Tasks worksheets:

Instructor Tools

Slide Deck

Worksheets

Image Resources

 Time Management Matrix With Examples

  • Unit 1.1 – Blank Time Management Matrix Sheet (Fillable PDF version )
    Time Management Matrix which shows an urgency and importance scale with 4 quadrants ranked from Q1 (high) to to Q4 (to low)
    Fig 1.1 Time management matrix as described in Merrill and Covey’s 1994 book “First Things First,” showing “quadrant two” items that are important but not urgent and so require greater attention for effective time management. This is also called an “Eisenhower decision matrix”. This work is a derivative of “Merrill Covey Matrix” by Rory Bowman and is in the public domain.

References

The following section has been adapted from:

License

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Empowering Unique Learners for College Success Copyright © 2022 by Robin Frkovic, MEd., BSc is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License, except where otherwise noted.

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