Academic Offences Forms document the Academic Offence that has occurred and either the Warning that has been issued or the Penalty that has been applied. The Academic Offences Forms are completed by Course Instructors and then sent to the student, the Registrar’s Office, and the Academic Integrity Office.
While the Academic Offences Form consists of five sections (A, B, C, D, and E), only four of the five sections are ever completed: A, B, C, and E when Warnings are issued and A, B, D, and E when Penalties are applied.
4.1.1 Section A
Section A of the Academic Offences Form includes information about the student who committed the Academic Offence and the course in which the Academic Offence occurred.
- First line: The student’s number and full name are provided in the first line of Section A.
- Second line: The student’s FOL email address is provided in the second line of Section A and one of three boxes is checked to indicate whether the course in which the Academic Offence occurred is an online, hybrid, or in-person course.
- Third line: The third line of Section A includes information about the course in which the Academic Offence occurred: the term, the course code and section number, and the student’s program code and level.
- Last line: The student’s penalty history is indicated in the last line of Section A.
One of the four boxes will be checked based on the Academic Offence information on the student’s record at the Registrar’s Office.
- A penalty history of ‘None’ means that the student has not had a previous Academic Offence and that there are no Warnings or Penalties documented on the student’s record.
- A penalty history of ‘Warning Documented’ means that the student has been issued their first and only Warning for a previous Academic Offence and that any subsequent Academic Offence will result in the application of the student’s first Penalty.
- A penalty history of ‘One Penalty Documented’ means that one Penalty has been applied for a previous Academic Offence and that any subsequent Academic Offence will result in a more severe Penalty.
- A penalty history of ‘Two Penalties Documented’ means that two Penalties have been applied for previous Academic Offences and that any subsequent Academic Offence will result in the Penalty of Expulsion being considered.
4.1.2 Section B
Section B of the Academic Offences Form includes information about the Academic Offence that occurred.
The person who discovered the Academic Offence (may or may not be the Course Instructor, the Program Coordinator or Academic Manager) is listed at the top of Section B.
- There are then three fields for specific dates: the date that the Academic Offence was confirmed to have happened, the date that the Academic Offence was discussed with the student, and the notification date is the date that the Academic Offences Form was or will be sent to the student.
- Section B lists all 11 Academic Offences and the Course Instructor will check the box to indicate the Academic Offence that was confirmed to have occurred or the Academic Offence that most accurately represents what was confirmed to have occurred.
- The Course Instructor will provide brief details about the Academic Offence at the bottom of Section B.
4.1.3 Section C
Section C of the Academic Offences Form includes information about the Warning that is being issued and any Action Taken for that Warning.
Section C is left blank if a Penalty is being applied.
4.1.4 Section D
Section D of the Academic Offences Form includes information about the Penalty that is being applied. Only one Penalty is ever applied at a time so only one of the Penalty boxes would ever be checked on an Academic Offences Form.
The Course Instructor will provide details about the application of the Penalty at the bottom of Section D. These details usually pertain to the Penalty of Re-do Work (what academic work is to be re-done, by what time, and whether marks will be reduced) or the Penalty of Mark of Zero (how the mark of zero will be applied: compromised portions of a quiz, test, exam , or assignment or to a quiz, test, exam, or assignment in its entirety).
Section D is left blank if a Warning is being issued.
4.1.5 Section E
Section E of the Academic Offences Form includes the Course Instructor’s signature and the date that the Course Instructor completed and signed the form.
An Academic Manager will add their signature and date to the Academic Offences Form whenever a student’s penalty history is ‘One Penalty Documented’ or ‘Two Penalties Documented’ because the Academic Manager is required to approve the application of a Penalty that is more severe than the student’s previously applied Penalty.
The completed Academic Offences Form is sent by email to the student, the Registrar’s Office, and the Academic Integrity Office.
If students have any questions or concerns after receiving an Academic Offences Form, they are welcome to email the Academic Integrity Office at firstname.lastname@example.org
Policy A136: Academic Integrity: https://www.fanshawec.ca/sites/default/files/2021-06/a136.pdf