Applying For Jobs
Applying for Jobs: Best practices for applying for a job via email
A job application email is a form of business correspondence, so make a positive, professional impression.
- Review your resume and cover letter to ensure they are correct and error-free.
- Name each file in a way that makes it clear what the document is, usually with your name and the job applied for, such as MelReidResume.docx or AnnaCarraCoverLetter.pdf. (If the employer prescribes a certain file naming convention, be sure to follow that.)
- Unless otherwise directed, save the documents in PDF format.
- Enter a clear, short subject line, usually with your name and the job applied for, such as Mel Reid application for CyberSecurity Specialist. (Again, if the employer prescribes a certain format for the email subject, be sure to follow that.)
- Compose a short message:
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- Start with a salutation, such as Dear Kelly Green or Dear Hiring Manager.
- Provide a statement that addresses the job you are applying for and the source where you learned of the position. For example: “I am writing to express my interest in the CyberSecurity Specialist position posted on the Lassonde School of Engineering website. My resume and cover letter are attached for your consideration.”
- Give a short but impactful statement of the qualifications that make you an ideal candidate – you might consider this a highly condensed version of your cover letter. For example: “I am a fast learner, with experience ______ and recent completion of ______.”
- Add a statement expressing enthusiasm for further discussion about the job. For example: “I look forward to an opportunity to discuss how I might contribute to your firm’s ongoing success.”
- Use a complimentary close, such as “With great interest.”.
- Provide your full name, email address, phone number, and link to your LinkedIn page if applicable.
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- Add the recipient email address last! This helps prevent you from sending the message in error, before it is ready. Only add the email address once you’re sure your message is free of errors and you have the right documents attached. (You might even consider test-sending the email to yourself first, to be sure everything is correct.)
