5.4 Application Forms

Usually, an applicant will submit a resume which is a summary of the person’s experience, background, personal information and education to employers. The HR department reviews the resume to determine if the person is deserving of an interview, if jobs are available. Larger companies use tracking systems that scan the resumes electronically. The software filters through the information and scores the resume based on the key factors of the job descriptions and job specifications requirements.

Another way employers determined suitability of people applying for jobs is the job application form. This may seem like a duplication of work when a person has already submitted a resume. However, employers collect information that is consistent with their employability needs. It also serves to fill in gaps where an employee may have missed information. Finally, it serves as document that may require more detailed information than the resume provides. These application forms are customized to each employer.

Job Application Information

• Personal Information: Employer may contact the person with a full name, address, telephone number, email address.  Employers cannot ask people for information related to marital status, birth place, place of origin, sex, race, religion. These would be considered discrimination.
• Employment Status: Employer may ask the intention or employment goals of the applicant. Other questions might include a willingness to work shift work, weekends, salary expectations, full time/part time. The HR department can match the person’s preferences with available jobs. The employer may wish to ask current employment status, and the employer name. Often there is a box to check whether or not, the employer may contact the current employer.
• Education: Employer asks about the education levels of the applicant, both formal and informal.  Other skills certifications, diplomas may be included.
• Work History: Employers ask for a list of employers that includes dates, worked reason for leaving, and duties fulfilled at past jobs. Included may be the applicant’s job title, starting and ending pay, and a supervisor’s name; as well, as address and telephone number of past employers.
• References: Employers may ask for references from past employers, or personal references such as friends.
• Other Information:  Sometimes application forms include criminal record, credit history, other family/friends who may work for the employer currently.
• Applicant Signature: The application must sign the application that the information is true and accurate. A date is included. The signature also allows the employer to check references, or other records as deemed important to the employer i.e. working in a bank may required checking criminal record (Smith, 2021).

“5.4 Application Forms” from Human Resources Management – 3rd Edition by Debra Patterson is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License, except where otherwise noted.