1.7 Evaluation Protocol for Students, Faculty, and Invigilators

Faculty and Student Protocol During Examinations

According to Policy A131: Evaluation of Student Learning (effective 2022-05-01), the protocol for students during evaluations is as follows:

• Students will not be admitted 30 minutes after the start of the evaluation nor permitted to leave during the first 30 minutes. Where appropriate, an invigilator may restrict access to the evaluation setting.
• No verbal communication regarding evaluation content should occur between invigilators and students once the evaluation has begun. Invigilators should advise students who raise questions about evaluation content to read the questions carefully.
• Errors in the evaluation questions discovered prior to the commencement of the evaluation may be corrected in writing either by distributing a written correction to all students or writing the correction on a board.
• Where students may be sitting the same evaluation in different locations, every effort will be made to ensure that such a correction is provided to all students at approximately the same time.
• During final evaluations, errors discovered after the commencement of an evaluation should not be corrected. Students who perceive there to be an error with regard to the evaluation questions will be provided a mechanism to document their perception in writing and to provide this document to the invigilator. The invigilator will deliver any such documents to the course instructor, who should make allowances in the marking scheme if there was an error. Students should attempt to answer, in the best possible way, the question which they perceive to contain an error.
• The invigilator will indicate the half-time point of the evaluation and the beginning of the last ten minutes for a one-hour evaluation or the last fifteen minutes for an evaluation of longer duration.
• Students will not be permitted to bring any aids other than those specified in writing on the evaluation paper to the evaluation table.
• In order to ensure the integrity of the evaluation, the use of all electronic devices (i.e. cell phones, laptops, translators, iPods, voice recorders, etc.) is restricted.
• All materials should be left in an appropriate location (such as along the walls of the evaluation room or beneath the desk). In light of the increased potential for theft, students should be discouraged from bringing unnecessary items of value to the evaluation room.
• All students must provide a Student ID, or government-issued photo identification, which they leave on their desks. Some part-time students may not have a student card with photo identification.
• At the end of the exam, students should be instructed to leave their evaluation with the invigilator and depart quietly.