5 Step 2: Consider resources, logistics & flexibility
The length and extent of your Virtual Exchange are determined by you and your partner; in anticipation of this, consider what your resource and logistical constraints might be.
Considerations
1. Typical Virtual Exchanges are roughly 6-16 weeks, but this can be adapted to shorter time frames. Many of your resource and logistical requirements will follow from your estimation of how long your collaboration will be.
2. You should anticipate a range of constraints and need for flexibility as you and your future partner negotiate what is mutually feasible based on your respective institutional policies and academic calendars.
3. Much of the work of a Virtual Exchange is in the coordination between the students of each partner institution. One recommendation that has worked well for us is to include a student coordinator. This role can be adapted as part of a project course, thesis, or teaching assistantship. Alternatively, there may be possible funding options that allow for the hiring of such a position.
4. Careful consideration of technology is an important component of a Virtual Exchange. Some questions to consider are: What will be the learning management system (LMS) for the two institutions? Where will assignments be submitted? Most importantly, how will your students communicate and collaborate?
5. Regardless of the collaborative tools you choose, consider your degree of familiarity and comfort with the specific software or technology, and whether you will need technology support and/or training. More importantly, consider whether the technologies you are considering are accessible to students at both institutions, as some technologies may not be available in certain countries or institutions.
6. What is your anticipated class size? If student group work is involved, what would you be comfortable with in terms of student group matching ratios (e.g., 1:1, 2:1)? Given our experiences, we recommend having at least 2 students from each institution in a group.
7. Given the required considerations, you may wish to consider limiting the complexity of your first Virtual Exchange collaboration.
8. At McMaster University, further advising on Virtual Exchange preparation and planning is available through the Office of International Affairs (OIA). OIA is also available to assist you with coordination and planning through your initial Virtual Exchange. Information on other Virtual Exchanges that have happened at McMaster University is available on the OIA website. You should also think about connecting with fellow McMaster University faculty who have completed Virtual Exchanges to discuss their experiences.