Sharing and Exporting
In this section:
Sharing
The best practice is to share material in advance of the presentation or class.
- This allows users to check for barriers beforehand
- All users can take additional, in-depth notes and understand terminology and names with greater comprehension
- Users who experience barriers can zoom in or adjust the documents to their viewing preferences
Sharing a read-only file is the most accessible way to share Word documents for reading.
You can share Word files with various levels of permissions to allow editing of specific sections.
Export to PDF
You can export Word documents to PDF. Keep in mind, that extra work may be needed in Acrobat DC Pro to ensure the PDF is accessible. See this guide’s PDF accessibility chapter for more information.
Note: all Fanshawe College faculty and staff have access to the Adobe Creative suite from IT services, which contains Adobe Acrobat DC Pro. Acrobat Pro provides the necessary tools to edit PDFs including the ability to use the full accessibility features within Adobe.
When Acrobat Pro is installed alongside the Microsoft Office suite (also available for free to the Fanshawe community) Export to PDF features will be added directly to applications like Word and PowerPoint, making it easy to convert files to PDF and check for accessibility.
Acrobat Pro is not the same as the free Adobe Acrobat Reader you may already have on your computer, which allows you to open and read PDF files but not edit them.
How to download Adobe Acrobat Pro for Fanshawe faculty and staff:
- Visit the Fanshawe Connected website and locate the Adobe Products section. Follow the instructions on how to download the Adobe Creative Cloud. You’ll need to use your Fanshawe log-in credentials to access the download.
- If you also need the Microsoft Office suite, you can download it from the same website. Locate the “Microsoft Products” section for more details.
If you encounter any problems or need extra help in acquiring Adobe or Microsoft products, please contact IT services directly.
