4 Format

The online format for facilitated sessions offers several notable advantages. First and foremost, it enhances accessibility, allowing participants to engage in the session from the comfort of their own location, removing geographical barriers and enabling a more diverse group of participants. This format also simplifies logistical aspects, eliminating the need to book physical office space and provide catering, which can be costly and time-consuming. Additionally, participants are not burdened with travel expenses or the need for stipends, making it a more cost-effective option. The ability to divide the session into two days is a significant pro as it provides flexibility for participants to accommodate the session within their busy schedules.

However, there are also some downsides to the online format. Building relationships and networking can be challenging compared to in-person interactions, as the digital environment may lack the personal touch and serendipitous connections that often occur face-to-face. Technical difficulties, such as internet connectivity issues or platform glitches, can disrupt the flow of the session and frustrate participants. Moreover, the prolonged use of online platforms may lead to “Zoom fatigue,” which can impact the engagement and enthusiasm of participants as they navigate extended periods of screen time. It’s essential to carefully weigh these pros and cons when deciding on the format for facilitated sessions to ensure the best possible outcome for all stakeholders.

When deciding the format of a sprint, it important to ask the following questions:

1. Where are the target participants joining from?
2. Do you have a space to host a group of participants?
   1. Can the space accommodate work in smaller group?
   2. Can the space accommodate various accessibility needs?
   3. Does the space have technology (computers, workstations, projectors or screens, etc.)
3. How long will the sessions be?
   1. How many breaks and pauses during the session?
4. Will the participants need to meet in person over several days?
5. Does the budget for the session account for in-person costs?
   1. Will you be offering a travel stipend for participants?
   2. Will you need to rent a space to host the participants?
   3. If the sprint takes place over several days, will you cover the accommodation costs?
   4. Will you be offering a catered meal or a meal stipend?