4.2 Clinical Pre-Placement Steps
Complete Required Training & Print Pre-Placement Forms
Complete the Following Training Online:
- WHMIS Training
- WHAS Workplace Health & Safety Training
- Non-Violent Crisis Intervention Training
Print & Sign the required Pre-Placement Forms as provided by the Fanshawe College PSW Program Pre-Placement website.
- Professional Practice Health Form.
- Placement Agreement Form.
- WSIB Declaration of Understanding.
- Confidentiality Form.
- WHMIS Certificate (after the online course is completed).
- WHAS Workplace Health and Safety Certificate (after the online course is completed).
- Non-Violent Crisis Intervention Training (after the online course is completed).
- International students ONLY: International Declaration form.
These forms can be found on the Fanshawe College Pre-Clearance Requirements website and/or will be provided by your Pre-Placement Coordinator.
Save/Print the Clinical Pre-Placement Checklist for all the steps required in the pre-placement process and the required documentation links.
Immunizations
Provide proof of current Immunizations. Review your printed Professional Practice Health Form. Section A: Medical Requirements must be completed by your Health Care Provider. Students are able to use the medical services provided by the Fowler Kennedy Clinic located at the Fanshawe College London Campus. Immunizations must be current for students to attend their Professional Practice Placements.
This process can take up to three months to complete and will require some planning. Arrange to have a medical professional complete the Professional Practice Health Form as soon as possible when you are accepted into the program, verifying all current immunizations. Please ensure you have a copy of your immunization record and blood test results for your pre-placement clearance.
Book an Appointment
Book an appointment with your Health Care Provider/Medical Professional. You may require multiple appointments before Section A of the Professional Practice Health Form is complete. You will need to bring your printed Professional Practice Health Form to your appointment.
Note: Request to have your blood work drawn during your initial appointment with your Health Care Provider. Please request a copy of your bloodwork results as this will be required to upload to Synergy.
Police Vulnerable Sector Check
This requirement must be renewed every 6 months per the healthcare agency’s requirements. Check the Ontario Provincial Police website to search where you live and how to complete the VSC application.
Police Vulnerable Sector Checks can take up to 6 weeks to process; therefore, do not delay your application.
Note: Agencies will not accept students with a criminal record. Students denied placement due to this screening may complete the program’s academic components. They will not, however, meet the requirements for graduation. Contact your Program Coordinator to discuss exceptions and concerns.
Your Police Vulnerable Sector Check will need to be current WITHIN the last 6 months; you may need to repeat the screening more than once during the program.
Sign up for a Standard First Aid/CPR Course
Make sure to sign up for and complete a Standard First Aid and Cardiopulmonary Resuscitation (CPR) training with the company of your choosing. Ensure this is a CPR-BLS Certificate.
You will not pass your Pre-Placement clearance if the Standard First Aid and CPR- BLS course is not completed, and therefore will not be able to start your Clinical Professional Practice Placement.
Mask-Fit Test
Students in the PSW program will require a mask first test (N95 fit check), which can be completed at your preferred location. Email your Pre-Placement Coordinator for local recommendations. The mask fit testing is required to be completed every two years. You will need to be clean-shaven and should not eat, drink, or chew gum for at least 20 minutes before your test.
Health and Safety Certificates
Personal Support Worker students, in accordance with the Ministry of Labour, will be required to complete the Health and Safety Training.
Complete the following training:
-
✓ WHMIS
- ✓ Non-Violent Crisis Intervention Training
- Create an Account by clicking on Sign Up through the above link
Complete Part 1 “Initial Crisis Intervention Training – Fanshawe College”
Complete Part 2 “Crisis Intervention Training – Physical Techniques Online – Fanshawe College”
Once the final test for Part 1 and Part 2 is successfully completed, you can download and print your certificate, which you will upload to Synergy
- Create an Account by clicking on Sign Up through the above link
Upload Your Documents
Upload ALL of your documents to Synergy Verified.
Upload your documents to Synergy Verified as you complete them. For example, once you complete your CPR-BLS/First Aid Certificate, upload your certificate to Synergy Gateway. This ensures your certificate does not get lost and completes the step in the pre-clearance process.
Ensure that your Professional Practice Health Form has been FULLY completed prior to uploading. You may require multiple appointments before Section A of the Professional Practice Health Form is complete.
Log in to Synergy Gateway
In your web browser (Chrome recommended), go to Verified
- Synergy has emailed you a username and password (check your school email for subject line: “Your Access to the Synergy Gateway Website” received from email address: “helpdesk@synergygateway.com”
- Please do not respond to this email, as it will not be sent to anyone. It is a no-reply email.
- You may need to check your junk folder.
- You will be required to use your school email address and password combination sent by Verified by Synergy Gateway to log in.
- Enter your username and password. Click “Login”.
Synergy Appointment
Once you have completed all of your medical and non-medical requirements in the Pre-Placement Process, and have uploaded ALL required documentation to Synergy, you can BOOK your SYNERGY Appointment by clicking here: Synergy Verified Login.
Your login and password were sent to your Fanshawe email address.
Please book your Synergy appointment as soon as you are able. It is advised to book an appointment at least a month prior to your placement start date in case any additional uploads/appointments are required.
Students are responsible for uploading all required documentation to Synergy by the deadlines and must monitor the platform for status updates or requests for further information. Failure to meet these requirements on time will prevent participation in clinical placement.
Due Dates
Plan ahead and review your Synergy Clearance Requirement. Completing all of the above requirements may take several months in some cases. It is the student’s responsibility to ensure ALL requirements are complete. Keep all original documents in a safe place for future reference. If you have any questions or require assistance, you can email your Pre-Placement Coordinator.
December for Level 2 Winter starts
April for Level 2 Spring starts
August for Level 2 Fall starts
