4.4.1. Principles for Discipline
When applying progressive discipline, adhere to these principles:
- Establish clear rules and consequences.
- Communicate policies effectively.
- Conduct fair investigations.
- Maintain a balance between consistency and flexibility.
- Focus on corrective action rather than punishment.
Steps of Discipline
The steps of progressive discipline typically involve:
Verbal Counseling: Initiate a private discussion with the employee to address the issue, clarify expectations, and seek input on solutions.
Written Warning: If the problem persists, issue a written warning outlining the situation, the employee’s response, and the consequences of continued failure to improve.
Suspension Without Pay: In certain circumstances, suspension without pay may be warranted, but ensure compliance with applicable employment standards legislation.
Termination: If the problem persists despite prior warnings, termination may be necessary, especially after the probationary period.
For each step, document discussions and agreements with the employee, ensuring clarity on the issue, proposed solutions, and consequences. Seek mutual understanding and commitment to improvement, and provide feedback and follow-up as needed.
Consider factors such as the employee’s length of service, past conduct, intent, and acknowledgment of wrongdoing when determining the appropriate level of discipline. While termination may be necessary in some cases, it should be approached thoughtfully, considering the potential impact on the business and the employee.
