Project Workload Planning
Before Project Start
The following steps happen prior to the Project Start.
- Student Schedule: The Project Lead will email all students a few weeks prior to the start of the new term and share the Team Schedule to finalize student hours devoted to the Studio. Three weeks prior to the start of the semester.
- Workday Schedule: The Team Schedule is shared with Dawn so that this information can be input into Workday.
- Project/Role Assignment: The Team Leads will meet to discuss the workload of each project and the assignment of roles for the term. Team leads will complete student project assignments, but this may change depending on the SME meeting preference. Two weeks prior to the start of the semester.
- Schedule Kick-off Meeting: The Project Lead will send out a doodle poll and schedule a meeting for the OER Project Kickoff with the SMEs, the Team Leads, and the copyright officer.
- Email SMEs: The Project lead will email the SMEs individually about the project start-up. The Copyright Officer will be involved at this step (sample email).
Sample Email
I am just reaching out before the project starts in the new year. I am also copying our copyright officer if you have any questions regarding copyright in OER.
You submitted a development plan with your grant application. This is the completed environmental scan. The next steps for the project are outlined below.
Step 1: Outline what OERs can be adapted (copied and edited) for your new resource to help estimate the work to be done in writing. You can add the resources to your plan if that is helpful, and make notes of what you will need to write from scratch. You can reference copyrighted resources as long as they are properly cited. You can review the copyright guidelines in our OER Development Guide.
Step 2: Decide on a name for your new resource. We can then set up the Pressbooks Shell. The name of your OER can change, but the URL cannot.
Step 3: Choose some colours for the design of your book. You can also review some of the design elements (textboxes, icons, etc.) that can be used for your book.
If you can have this done before the meeting, that would be ideal. We can then discuss how to start the writing process. You can draft your content in Word 365 or Google Docs and then send us a chapter a week next semester. We will follow behind and build in Pressbooks once each chapter is completed. The OER Development Guide contains the information you will need for the project. We will also go over this in the kick-off meeting.
If you have any questions, please let me know.
