Project Kick-off
At the start of each semester, the team hosts a project kick-off meeting with the new OER Developers. The agenda follows the sections of the OER Development Guide.
Asana Set-up
Before the meeting, the project manager reviews the grant application submission and sets up the project in Asana. The following information is filled out in Asana under Project Plan:
- SME name
- Course (if applicable)
- Development Plan link
- Pressbooks URL
- Environmental Scan Link
- Instructional Design Lead
- Colour chosen (palettes)
Due dates are also added to the Pressbooks Chapter tasks, and a team member is assigned to each project.
Initial Copyright Review
Once Asana is set up, the project manager asks the copyright officer to do an initial copyright review of the development plan. Licenses are added to resources listed in the plan, and any feedback on copyright concerns is provided. Faculty are encouraged to reach out to their librarian for assistance with additional resources.
Email to SMEs
Each project is a bit different, so depending on whether the project is a compilation, an adaptation, or a creation, this sample email below can be modified.
Sample Email
I am just reaching out before the project starts in the new year. I am also copying our copyright officer if you have any questions regarding copyright in OER.
You submitted a development plan with your grant application. This is the completed environmental scan. The next steps for the project are outlined below.
Step 1: Outline what OERs can be adapted (copied and edited) for your new resource to help estimate the work to be done in writing. You can add the resources to your plan if that is helpful and make notes of what you will need to write from scratch. You can reference copyrighted resources as long as they are properly cited. You can review the copyright guidelines in our OER Development Guide.
Step 2: Decide on a name for your new resource. We can then set up the Pressbooks Shell. The name of your OER can change, but the URL cannot.
Step 3: Choose some colours for the design of your book. You can also review some of the design elements (textboxes, icons, etc.) that can be used for your book.
If you can have this done before the meeting, that would be ideal. We can then discuss how to start the writing process. You can draft your content in Word 365 or Google Docs and then send us a chapter a week next semester. We will follow behind and build in Pressbooks once each chapter is completed. The OER Development Guide contains the information you will need for the project. We will also go over this in the kick-off meeting.
If you have any questions, please let me know.
