Project Kick-off
Asana Set-up
In response to the email sent, the SMEs will provide the colour scheme, name of the book, and preferred meeting frequency and times. This information will be added to Asana, in addition to the other information provided below.
Before the meeting, the project manager reviews the grant application submission and sets up the project in Asana. The following information is filled out in Asana under Project Plan:
- SME name
- Course (if applicable)
- Development Plan link
- Resource Title
- Pressbooks URL
- Environmental Scan Link
- Instructional Design Lead
- Meeting Preference
- Colour chosen (palettes)
Due dates are also added to the Pressbooks Chapter tasks, and a team member is assigned to each project.
Technology Set-up
- Based on the information above, the Pressbook setup is assigned to the IDs.
- The IDs will make sure the Pressbook shell is set up with the New book setup checklist. The IDs will ask that SME’s to activate their Pressbook accounts and add them to their individual books. (Instructions to Set up Pressbooks account).
- The project lead will create a new Teams Chat with the development team and the SME. SMEs will be encouraged to use Teams to communicate on the project. As well, the Project Lead can share a draft Google or Word doc template to start the writing process. A shared document will be used.
Initial Copyright Review
The Project Lead assigns an initial copyright review of the development plan to the copyright officer. Licenses are added to resources listed in the plan, and any feedback on copyright concerns is provided. Faculty are encouraged to reach out to their librarian for assistance with additional resources.
Meetings
At the start of each semester, the team hosts a project kick-off meeting with the new OER Developers. The agenda follows the sections of the OER Development Guide.
The project lead, instructional designer (ID), and student will meet with the SME after kickoff to discuss the overall design ideas for the book. This will include the colour scheme, overall structure, and ancillary resources needed for the project if not already provided before the project starts. These can be weekly or bi-weekly, depending on the SME. The student assigned to the project will be invited to the meetings.
