Attendance Information
Shift Times
Students are to attend field placement for the same shift duration as staff working at the placement site (as if they were also employees). They are to also take the same length of lunch as staff. Students cannot shorten their lunch in order to leave earlier.
Maximum Daily Hours
The maximum hours that a student can attend placement per day is 8 hours (including lunch).
Change in Schedule
Any change in schedule must be approved by the student’s Field Placement Specialist and an agreement put into place noting the change. While we work to best support students keeping in mind the placement requirements, not all requests can be accommodated.
Professional Activity Days
Students are required to attend Field Placement on professional activity days. If students are not permitted to attend professional activity days they are required to make up this time and inform their Field Placement Specialist.
Before and After School Programs: Students are required to attend for a full day if the site offers a PA Day Program (which is typically 8 hours including lunch) or they can attend an alternative site if approved by their Field Placement Mentor and Field Placement Specialist.
Statutory Holidays
When a regularly scheduled Field Placement day falls on a statutory holiday, students are not required to make up this day. This holiday will count as one of the required days of Field Placement.
Snow Days
Inclement weather can impact Field Placement attendance. If the college is officially closed due to poor weather conditions, students are not required to make up the Field Placement hours. Alternatively, if the Field Placement site closes and the college does not, the students are not required to make up the time.
The total number of days a student can miss placement without having to make up time due to the inclement weather closures is 3 days. If closures due to inclement weather exceed 3 days within the same field placement, students will be required to make up the missed time.
Reporting Absences
In the event of any absences due to illness, students are required to follow the information on their Commitment of Practice to report their absence prior to their shift start time.
Weekly Online Attendance
Students are to submit their attendance on a weekly basis (every Sunday by midnight) using the online attendance form. Mentors (or designates) will receive a copy of the student’s attendance upon submission.
If the student makes an error in entering their mentor’s email address, you will not receive the attendance report.
The attendance report includes:
- shift times for days attended
- total hours per day
- total hours for the week
- reasons for any absences
- when absences will be made up
If you do not receive a copy of the student’s attendance, or do not agree with their submission, please reach out to the student’s Field Placement Specialist. Copies of the attendance report can be sent to you.