Pressbooks
Adding Contributors
Roles in Pressbooks
Once you have a book, you can add contributors and collaborators from the Dashboard menu under “Users” – “Add New”
| Role | Manage Users & Settings | Add or Edit Chapters | Publish Chapters | Delete Chapters | Read Private Chapters | Comment (if enabled) |
| Administrator | Yes | Yes | Yes | Yes | Yes | Yes |
| Editor | No | Yes | Yes | Yes | Yes | Yes |
| Author | No | Only their own | Only their own | Only their own | Only if setting is enabled | Yes |
| Collaborator | No | Only their own | No | No | Only if setting is enabled | Yes |
| Subscriber | No | No | No | No | Only if setting is enabled | Yes |
If your contributor already has a Pressbooks account on eCampusOntario’s network, you can add them as an “existing user” with their institutional email. If not, you can add a new user to Pressbooks by creating a new account “Add New User”, which requires the assignment of an identifier (username) and their institutional email. The new user will receive an invitation to activate their account by logging in. This option also applies when you want to add contributors from other post-secondary institutions in Ontario that have their own instance of Pressbooks, such as York University or Toronto Metropolitan University (TMU).
If you are working with contributors outside Ontario’s post-secondary sector (other sector or out-of-province), new accounts must be requested directly from eCampusOntario. You can have an unlimited number of contributors in each book, but you cannot edit the book’s content simultaneously.
Save often, communicate with your co-authors, and be careful not to override another user’s changes in progress.
