Accessing Records: Data Privacy and FIPPA

By law, the Student Code of Conduct office cannot share any student information without previous consent, only the status of it.

If a student is seeking support for a Major Case, they must share the information provided by Campus Security Services during the preliminary investigation process. Once the Student Code of Conduct office reaches the adjudication level, the student will be notified of the full allegations and be given an opportunity to present their response.

If the student wishes to share information with parties within the College or to external parties and/or access documents and/or access recordings about themselves, they need to follow the Freedom of Information Process (“FOI”).

Fanshawe College adheres to the Freedom of Information and Protection of Privacy Act. The information collected on that form is collected under the legal authority of the Ontario Colleges of Applied Arts and Technology Act, 2002, Ontario Regulation 34/03, for the purposes of the educational mandate of the College. Information may be shared with Fanshawe College agents or governing bodies as mandated by law or for administrative, statistical, safety or security purposes. The information will be retained only for as long as necessary, in accordance with the College’s retention policy and will not be shared or sold to third parties unless required by law.

Students have the right to request access to their personal information held, request inaccuracies of their personal data be amended or request deletion of their personal data, subject to the law, at any time. They may also withdraw their consent to the collection and/or use of their personal information at any time, where applicable. Please note that withdrawal of any consent will not be retroactive and may potentially impact the services available to them from the College.