Appendix 1: College Policies
For a better understanding of how a Fanshawe student and/or a staff member can be held accountable when breaching College policies, as explained in the Conduct Violations section, we focused on the following key policies (because they are the most common ones breached):
C206: Alcohol, Cannabis, Electronic Cigarettes and Tobacco Products
Policy C206 establishes rules on alcohol, cannabis, electronic cigarettes, and tobacco products to create a safe, healthy, and respectful learning environment at Fanshawe College. It aligns with Ontario and Canadian laws and applies to all students, staff, visitors, and contractors on College property, including residences and vehicles.
Alcohol
Must be 19+ to purchase, possess, and/or consume alcohol on campus, where consumption is allowed only in licensed establishments, licensed events, or designated areas (for example, the Outback Shack Bar & Grill)
Delivery of alcohol is restricted to approved Residence services – for more information, please refer to Fanshawe Community Living Standards, policy C207 – Residence Operations, or contact Residence Services at fanshaweresidence@fanshawec.ca
Intoxication that disrupts campus activities is prohibited
Cannabis
Must be 19+ to possess up to 30g of cannabis, per Ontario law
Using, smoking, vaping, or eating cannabis is banned on campus, except for approved medical use – in this last case, if the student is not registered with Accessibility Services but has a medical need that requires cannabis usage, they must carry the proper legal paperwork with them to show if needed and may be required to use only in designated areas
Growing cannabis plants at the Residence or anywhere on College property is not permitted
Tobacco & Vaping (Electronic Cigarettes)
Fanshawe College is a smoke-free campus, which means smoking, vaping, and tobacco use (Indigenous purposes are the only exception and only at designated spaces and events) are banned everywhere, including the Residence, outdoor spaces, and College vehicles or vehicles parked at the College parking area there are no designated smoking areas on campus.
Impairment & Safety Risks
Attending classes, labs, or College events while impaired by alcohol, cannabis, and/or drugs is strictly prohibited. Driving under the influence of alcohol or drugs is forbidden on College property.
Possession, sale, or distribution of illegal drugs is a serious violation of both College policy and federal law.
Consequences of Violations
If a violation is confirmed, the College may impose:
Disciplinary actions under policy A130: Student Code of Conduct
Removal from Residence or campus restrictions (such as a Trespass to Property Notice) under Fanshawe Community Living Standards and policies A130: Student Code of Conduct and C207 – Residence Operations
Academic and financial penalties, such as withholding transcripts for unpaid fines, under policies A106 – Academic Withdrawal And Termination and A130: Student Code of Conduct
Legal consequences and police involvement, depending on the offence, under policy A130: Student Code of Conduct
This policy protects the well-being of the College community while ensuring that students understand their rights and responsibilities regarding substance use.
Reporting & Complaint Process
Campus Security Services works closely with the community to ensure an effective and efficient service 24 hours a day, 7 days a week, 365 days a year. When an incident occurs, the first step is to notify them.
Fanshawe College is dedicated to maintaining a secure and respectful learning environment for all students, ensuring that safety remains a shared responsibility within the College community.
P103: Safe College Campus
Policy 103 establishes Fanshawe College’s commitment to a safe, secure, and violence-free environment for all students, employees, and visitors. It applies to on-campus and off-campus activities related to or affecting the College community and activities.
Key Student Rights and Responsibilities Under This Policy:
- Learn and participate in College activities without fear of violence, threats, or harm at the same time acting in a way that does not threaten or harm others (which includes refraining from bringing weapons, including firearms, knives, or replicas, onto College property – except where lawfully permitted or for educational purposes) and following College safety protocols and emergency procedures
- Report incidents of violence or safety concerns to a College official or Campus Security Services without facing retaliation, and cooperate with investigations related to safety and security incidents
- Expect a prompt and fair response when violence, threats, or weapons are reported.
- Have access to resources for support, including Campus Security Services and another College services.
Definition of Violence:
Includes physical force, threats, intimidation, or any behaviour that causes fear of harm.
Consequences of Violations:
If a violation is confirmed, the College may impose:
- Disciplinary actions under A130: Student Code of Conduct (for students)
- Suspension, transfer, or termination under P207: Employee Code of Conduct (for employees)
Reporting & Complaint Process:
Campus Security Services works closely with the community to ensure an effective and efficient service 24 hours a day, 7 days a week, 365 days a year. When an incident occurs, the first step is to notify them.
Fanshawe College is dedicated to maintaining a secure and respectful learning environment for all students, ensuring that safety remains a shared responsibility within the College community.
P104: Sexual Violence and Sexual Assault
Fanshawe College has a zero-tolerance policy for sexual violence in any form and is committed to ensuring a safe, respectful, and supportive environment for all members of its community. Survivors are treated with dignity and respect, have access to support services, and can choose whether to participate in investigations.
Link: P104: Sexual Violence and Sexual Assault
Key Student Rights and Responsibilities Under This Policy
Both Survivors and Respondents will:
- Be treated with dignity and respect when disclosing, reporting, and being involved in sexual violence and/or gender-based violence matters
- Access support and resources without the obligation to report
- Make their own decision about whether to participate in an investigation
- Request safety accommodations, such as academic adjustments or no-contact orders
- Expect a fair and impartial investigation process
Reporting & Complaint Process
Complaints can be filed with Campus Security Services, the Sexual Violence Prevention Coordinator (“SVPC”) at svsupport@fanshawec.ca / 519-452-4430 x16518, or with Human Resources at rschneider@fanshawec.ca / 519-452-4430 ext. 24627 (when an employee is involved either as a Survivor or as a Respondent)
Survivors can withdraw their complaints anytime, but the College may still investigate to uphold campus safety.
Investigations follow the “balance of probabilities” standard under A130: Student Code of Conduct, meaning decisions are based on whether it is more likely than not that the incident occurred.
Consequences of Violations
Both Survivors and Respondents will:
If a violation is confirmed, the College may impose:
- Disciplinary actions under A130: Student Code of Conduct (for students)
- Suspension, transfer, or termination under P207: Employee Code of Conduct (for employees)
Support & Resources
Sexual Violence Prevention Coordinator (SVPC)
Counselling & Accessibility Services
Fowler-Kennedy Student Health Services
Campus Security Services (CSS)
This policy ensures that everyone has the right to learn, work, and participate in College activities without fear of harassment, discrimination, or violence.
P208: Respectful College Community and Prevention of Harassment and Discrimination
Policy 208 ensures that everyone has the right to learn, work, and participate in College activities without fear of harassment, discrimination, or violence.
Key Student Rights & Responsibilities Under This Policy
- A learning environment free from discrimination, harassment, and violence
- Be treated and treat all members of the College community with dignity and respect
- Protection under the Ontario Human Rights Code and the Occupational Health and Safety Act
- The right and the responsibility to report incidents of harassment or discrimination and have them addressed fairly and confidentially
- Access to College support services and assistance from the Student Rights and Responsibilities Office at studentsupport@fanshawec.ca
What Constitutes a Violation
- Discrimination: unfair treatment based on protected grounds (e.g., race, gender, religion, disability)
- Harassment: repeated unwelcome behaviour, including bullying, threats, or intimidation
- Sexual Harassment: unwanted sexual advances, comments, or conduct that creates a hostile environment
- Sexual Misconduct: inappropriate sexual relations, touching, or remarks toward people
- Workplace Harassment: inappropriate behaviour toward other people in a College setting
Reporting & Complaint Process
There are three levels of response depending on the situation:.
- Individual Action (optional): if safe, it is recommended to ask the person to stop their behaviour and keep a record of it
- Informal Resolution: report concerns to Human Resources or a College representative (examples of people that can be reached: a professor, College staff, Centre for Equity, Diversity, and Inclusion – CEDI, or Campus Security Services).
- Formal Complaint: needs to be submitted following the criteria below and using the form from page 18 of this policy P208 (in all cases, the complaint process involves an investigation, evidence collection, and possible disciplinary actions):
- When the subject of concern is a staff member, the complaint must be addressed to Fanshawe Human Resources at ASKHR@fanshawec.ca or 519-452-4430 ext. 24627, and the process followed will be under policy P207: Employee Code of Conduct.
- When the subject of concern is a student, the complaint must be addressed to Campus Security Services, and the process followed will be under policy A130: Student Code of Conduct.
- When the subject of concern is both student and employee, the complaint must be addressed to both Fanshawe Human Resources and Campus Security Service, which, based on the case circumstances, will define the best process to be followed to address the complaint.
Fanshawe community members can withdraw a complaint at any time, but the College may still need to take action to maintain a respectful learning environment.
Consequences of Violations
If a violation is confirmed, the College may impose:
- Disciplinary actions under A130: Student Code of Conduct (for students)
- Suspension, transfer, or termination under P207: Employee Code of Conduct (for employees)
