"

Chapter II: Steps of Presenting a Motion

Motions in Council & Committee Meetings

Rules of Procedure

The guidelines and protocols outlined in this By-law for organizing, locating, and conducting meetings of the Council and its Committees (refer to the Key Terms Guide).

Motion

A proposal by a member for the consideration of Council or a Committee included in the published agenda, that is moved by a member and seconded by another member. A Motion may be Procedural or Substantive in nature.

Procedural Motions

Any motion concerning the manner or time of consideration of any matter before the Council or the Committee, as opposed to the substance thereof, and includes, without limitation, the following:

  • Motion to adjourn
  • Motion to call the question
  • Motion to go into committee of the whole
  • Motion to recess
  • Motion to refer
  • Motion to defer
  • Motion to go into a closed meeting
  • Motion to suspend the rules of procedure
  • Motion to lift

Main Motion

A proposal by a member that begins the process of making any decision for consideration of Council or a Committee, that is moved by a member and seconded by another member.

Main Steps of Presenting a Main Motion in Council & Committee Meetings

Use the board below to navigate through the main steps used for presenting a motion in the Hamilton City Council & Committee meetings:

      Click on the info icon (i) to open up the information window

Explore the minutes on this meeting and find about other motions presented!

 

Notice of Motion

Is an advanced, written notice given by a member and received by the Clerk, advising Council or Committee that a Motion will be brought forward at a future Meeting of Council or Committee that may be included in the published agenda or in the addendum. Notice of Motion is always necessary if the motion concerns the constitution, policies, or procedures of a body, does not require seconding at the meeting where notice is given, and is not debatable at that meeting.

 

Main Sources:

 

Although these Steps are an essential part in City’s Council & Committee meetings but there are more types of actions or procedural motions that are used in meetings. And that’s what the next chapter will introduce you to!

Move on to Chapter III: Use of BRO in Council & Committee Meetings

License

City of Hamilton Council Procedural Rules Copyright © 2024 by [CityLAB SIR] Rand Al-Wazzan (SPP MacPherson Institute). All Rights Reserved.