Time Logs (On-Going)
Refer to: Appendix D
Time Logs are a critical component of your Field Placement. They serve as the official record of your hours, learning experiences, and professional growth, and are essential for both evaluation and accountability. Maintaining clear, accurate, and up-to-date time logs ensures you meet the required placement hours and can demonstrate your engagement in meaningful learning activities.
Why they matter:
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Time Logs provide evidence of your commitment and progress throughout your placement.
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They help your supervisors and program coordinators evaluate your learning and identify areas for growth.
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Accurate records are necessary for eligibility to complete your Field Placement and for future references, certifications, or employment.
Tips for success:
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Don’t leave it until the last minute. When you’re busy balancing placement duties, coursework, and personal life, it’s easy to forget details that are important and valuable to note.
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Carve out time at the end of each shift to complete your Time Logs. Doing this consistently ensures your records are accurate, detailed, and ready for submission—so you’re not scrambling at the last minute.
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Plan for signatures proactively. Don’t wait to get your logs signed. Ask your Agency Field Supervisor (AFS) if you can schedule a brief time each week to review your logs and obtain signatures. While AFS schedules may change due to meetings or agency needs, having a regular check-in keeps them aware of your requirements and prevents last-minute panics.
Remember: Time Logs are more than just paperwork—they are a reflection of your professionalism, attention to detail, and accountability. Maintaining them consistently will make the Field Placement experience smoother, more organized, and ultimately more rewarding.
Student Responsibilities
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Students must consistently track all Field Placement hours and complete their Time Logs in a detailed and accurate manner.
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All hours, including sick or missed hours, must be approved and signed off by your Agency Field Supervisor (AFS).
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Holidays must be included in your Time Log, even if no hours are completed. Example:
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Monday, Thanksgiving Holiday – 0 hours
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While absences may occur due to emergency, illness, or unforeseen circumstances, the total required hours for your placement must be completed.
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Each student is permitted one (1) sick/personal day in AMHW-310 and AMHW-410.
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Any hours missed beyond the allotted sick/personal day must be made up.
Deadlines and Course Progression
Field Placement-1 (AMHW-310):
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All hours must be completed by the end of the semester.
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Placement 1 must be completed before eligibility for AMHW-410 Field Placement 2.
Field Placement-2 (AMHW-410):
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Similarly, all hours must be completed within the semester.
Submitting Time Logs
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Time Logs are submitted bi-weekly on Luminate.
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Some AFS may require a printed copy to sign. In these cases, students must:
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Print the Time Log
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Obtain the AFS signature
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Scan and upload the signed document to the Luminate submission folder
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Confirm with your AFS whether online signatures are accepted or if a printed version is required.
Time Log Documentation
Your Time Log should include:
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Field Placement Agency
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Student Name
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Agency Field Supervisor Name
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Field Placement Agency (FPA) Hours (this log)
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Field Placement Agency (FPA) Total Hours (semester to date)
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Missing Hours (if applicable)
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Have you reviewed this Time Log with your AFS? Yes / No
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Agency Field Supervisor Signature
Important Notes
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Students must complete all sections above in addition to the Time Log. Incomplete submissions will not be accepted.
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Agency Field Supervisors: Ensure hours are reviewed and approved before submission.
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College Field Supervisors: Verify all questions are answered; this is part of grading criteria.
Marking Scheme
| Rating | Description | Feedback |
|---|---|---|
| Excellent (5) | Dates, hours, and activities clearly documented and articulated. | |
| Good (4) | Dates, hours, and activities articulated; minor details missing. | |
| Needs Improvement (3–2) | Dates and hours documented; descriptions are vague or unclear. | |
| Unsatisfactory (1–0) | Significant parts missing; logs incomplete or incorrectly filled. |
Recording Field Placement Hours and Practice Activities
Columns: Date | Hours Completed | Practice Activities
Tips for Detailing Practice Activities
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Direct work with community members: Shadowing intakes, rapport building, co-facilitating groups, supporting goal setting, observing counseling techniques.
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Indirect work: Case notes, documentation, researching community resources, program planning.
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Agency engagement: Team meetings, supervision sessions, training workshops.
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Professional skills: Communication, active listening, reflection, applying trauma-informed or harm-reduction approaches.
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Holidays & Sick Days: Record statutory, college, and religious holidays even if no hours are completed (e.g., Monday, Thanksgiving Holiday – 0 hours).
Example Time Log Entry (AMHW-310)
Field Placement Agency: Hope Community Services
Student Name: Jane Doe
Agency Field Supervisor Name: John Smith
FPA Hours (this log): 16 hours
FPA Total Hours (semester to date): 16 hours
Missing Hours: 2 hours (to be made up)
Reviewed with AFS: Yes
AFS Signature: __________________
| Date | Hours Completed | Practice Activities / Notes |
|---|---|---|
| Mon, Sept 16 | 8 | Shadowed intake session (3 hrs): Observed AFS complete intake assessments, asked clarifying questions, and practiced active listening while taking notes on client needs and goals. Documentation (1 hr): Drafted summary notes, recorded observations, updated client file. Team Engagement (2 hrs): Attended staff meeting to review weekly caseload, discussed strategies, observed collaboration techniques. Direct Client Interaction (2 hrs): Assisted a client with intake paperwork, explained program services, offered initial support. Reflection & Skill Integration (1 hr): Documented lessons learned, including communication, trauma-informed approaches, and professional boundaries. |
| Tue, Sept 17 | 8 | Co-facilitated Art-Based Coping Group (4 hrs): Prepared materials, introduced icebreakers, guided participants, monitored group dynamics, supported individual participants. Observation & Mentorship (2 hrs): Observed AFS facilitating mental health coping discussion, noted engagement techniques. Documentation & Follow-Up (1 hr): Completed session notes, including participant engagement and challenges. Reflection (1 hr): Documented key takeaways and applied trauma-informed/harm-reduction approaches. |
| Mon, Sept 23 | 0 | Statutory Holiday – Thanksgiving |
| Tue, Sept 24 | 0 | Sick/Personal Day |
Key Notes on Practice Activity Entries
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Level of Detail: Break down each day into multiple components (direct work, indirect work, agency engagement, reflection). Include what you learned, how you applied theory, and skills practiced.
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Length Expectation: Each day should show detailed activities (5–10 sentences).
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Direct vs. Indirect Work: Clearly distinguish client-facing vs. administrative/reflective tasks.
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Holidays & Sick Days: Log as “0 hours” with a clear label.
Note: Time Logs are ongoing documentation reviewed by your AFS and College Field Supervisor throughout the semester. Accurate Time Logs are required to pass the course and progress to the next placement.