4 Communication Channels and Expectations
Given that ours is a virtual lab, it is essential that we use regular and clear communications to support our work. This includes communication with one’s supervisor (for undergraduate student researchers, graduate student researchers, and the Lab Manager) and with the lab as a whole.
Communication Channels
At the Inclusive Education Research Lab we use a variety of tools and forums to meet and communicate, both asynchronously and synchronously. This includes:
Microsoft Teams group
Our dedicated Microsoft Teams group includes specific channels dedicated to individual research projects. Each channel includes a “posts” page where we share updates and engage in discussions as well as a “Files” tab where we share and keep copies of relevant documents and other files. Please contact the Lab Manager if you need access to this Teams group or any specific project channel.
Monthly Lab Meetings
The entire lab meets online on a monthly basis, synchronously using Microsoft Teams. Lab meetings typically consist of project updates and discussions, along with the sharing of relevant news and some future planning. Lab members are expected to attend monthly lab meetings when possible.
Project Meetings
In between monthly lab meetings we typically schedule project meetings to ensure proper coordination of ongoing research projects. These project meetings our external collaborators for those projects.
Note: In the absence of a regularly scheduled project meeting it is expected that lab members will share project updates in the relevant project channel in Microsoft Teams, at least every two weeks.
In-Person Gatherings
Given that our lab operates virtually, we occasionally organize an optional in-person gathering so that we have an opportunity to enjoy sharing the same physical space. This typically occurs on campus and may coincide with another campus event (e.g., welcome back BBQ).
Communication Expectations
Life-Work Balance and Communication Outside of Business Hours
It is important to note that if you receive a Teams message or an email outside of traditional business hours, you are not expected to read or reply to these messages until you are back at work. It should be understood that each of us has different working hours that account for our different familial, work, and other obligations. Whereas some communication tools (like email) allow for the scheduled delivery of messages, some (like Teams) do not.
Communication Regarding Absences
Life can be unpredictable, and we understand that circumstances may arise that prevent you from attending meetings or fulfilling your commitments in the lab. If you find yourself unable to participate due to illness or other personal matters, please communicate this to either the Lab Manager, or the Lab Director as soon as possible. It is important to keep the lines of communication open, so we can collectively manage responsibilities and adjust plans accordingly.
Shared Responsibilities
In the event that you need to take time off, please coordinate with your fellow lab members and the Lab Manager. For example, if you are unable to handle certain tasks (e.g., managing the Psychology SONA participant pool), communicate with a colleague to ensure continuity. This collaborative approach helps maintain the flow of work and supports everyone in the lab.