53 Remote Teaching and Captions at McMaster

Summary Table

Campus-Supported Platforms

In order to ensure that support will be available should you require it, it is recommended to choose a solution for your virtual meetings that is supported by the McMaster ecosystem.

Microsoft Teams (Synchronous and Asynchronous)

For live captions:

• Once a meeting within teams has started, click the More Actions … and Turn on Live Captions options.
  • Additionally, you can select Start Transcription so your meeting attendees will have access to a live transcription.
• Live captions will then display lower half of the screen. The transcription window can be opened via the More Actions … menu option.

• CART captions can also be enabled via Meeting Options. Please visit this page for a step by step guide.

For asynchronous captions: The transcript will be available for download at the end of the meeting in the meeting chat.

• There has been a recent change to the Microsoft Teams meeting recording workflow. Meeting recordings will now be stored in your personal OneDrive (video calls started in a chat, scheduled meetings outside of a Team) or in the team’s SharePoint in a Recordings folder.
• Captions can not be edited in this location, and your video must be downloaded and uploaded to MacVideo or Microsoft Stream in order to improve caption accuracy, upload new captions, or add interactive elements.
• If you would like a guide on how to access the Recordings folder, please visit this brief tutorial created by the Faculty of Science.

If the option to turn on live captions or the transcript does not appear when you have started a meeting within Microsoft Teams, please contact UTS for support: uts@mcmaster.ca.

Live captions are now enabled for McMaster Zoom accounts.

• Login to your zoom account settings on the McMaster Zoom portal by selecting the ‘sign -in’ option near the bottom of the menu options.
• After login, navigate to ‘Settings’.
• Select the sub-menu ‘In Meeting (Advanced)’
• Navigate down the page to the ‘Closed Captioning’ section and ensure the following options are active.
  • Ensure ‘Closed Captioning’ is enabled: Allow host to type closed captions or assign a participant/third party device to add closed captions
  • Ensure ‘live transcription service’ is enabled: to show transcript on the side panel in-meeting’.

• Within your meeting, select the Live Transcript button and “Enable Auto-Transcription” so participants can turn on Live Captions if needed.

• CART Captions can be enabled in Zoom through the API token. For a guide on accessing the API token in your meeting, please visit this link.

For asynchronous captioning: Automatically transcribe cloud recordings.

• Powered by Otter.ai.
• Record your lecture by selecting Record, then Record on this Computer.
• Ensure participant consent is obtained before recording.
  • Alternatively, you can create captions by uploading the .mp4 file to Microsoft Stream, Echo360, or MacVideo and follow the captioning instructions above.

For the most recent updates from UTS, please visit this page.

Echo360 (Asynchronous)

Echo360 now has a built-in transcription editor (April 22, 2020). Click here to learn how to use the Echo360 Transcript Editor.

• Accessing the Transcript Editor
• Using the Transcript Editor Playback Panel
• Editing a Transcript using the Transcript Editor
• Using the Confidence Slider to Streamline Transcript Editing
• Adding and Identifying Speakers for Transcripts
• Using Search and Replace in the Transcript Editor
• Applying Updated Transcripts as Closed Captions
• Exporting a Transcript for Offline Use

*Echo360’s transcription editor has “collision detection” to allow for simultaneous caption editing.

MacVideo (Asynchronous)

1. To view the tutorial on requesting automated captions for your video, visit this page.
   1. Captioning no longer requires the use of the #captionasr tag when uploading.
2. Edit captions for accuracy by following this tutorial.